Running your business, but falling behind with all of the administrative backlog….
Imagine what you could do if you had someone
to do all those administrative tasks for you!
Hi! I'm Beth. I'm a dance and theatre production specialist.
I provide a wide range of virtual services to take on essential administrative tasks
- for performing arts schools and businesses -
so that you can focus on what you do best.
I work on your business so that you can work in your business.
Imagine what you could do if you had someone
to do all those administrative tasks for you!
Hi! I'm Beth. I'm a dance and theatre production specialist.
I provide a wide range of virtual services to take on essential administrative tasks
- for performing arts schools and businesses -
so that you can focus on what you do best.
I work on your business so that you can work in your business.
SERVICES
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LOGISTICS Facility/Venue scheduling Create forms and documents – send me a list of the information you need, and I’ll create a useful form Create a variety of systems, policies and procedures designed to save you time Scheduling – anything that needs scheduling – employees, classes, space usage, meetings, billings – send me your lists and I’ll get them scheduled. Review resumes and pre-interview applicants for your job postings based on your criteria Coordinate staff/team meetings I'm local (North Westminster) so while I primarily work virtually, I am available in person under certain circumstances. Travel rates apply. |
SUPPLY MANAGEMENT Consumable supplies and equipment purchasing Tools and equipment purchasing Repairs and parts ordering/purchasing Suggest/research equipment and supplies Create and maintain up to date documents that aid in the functionality of the theatre systems. CONFIDENTIALITY
I respect confidentiality. I'm a former certificated teacher, I've worked in day care, and I'm med-admin certified. As such I've also been a Mandatory Reporter, so I am experienced with the balance between confidentiality and safety. |
VENUE AND PRODUCTION RISK MANAGEMENT Create use and safety policies and procedures for your productions Create signs, notices and handouts for policies and procedures Develop customized operational safety policies and procedures that improve personal safety, protect property, and mitigate liability Create, compile and maintain a safety manual Generate Safety Inspection roster and timeline Coordinate periodically safety inspections and repairs of school or venue Recommend changes or improvements to enhance safety to productions and venues |
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BOOKKEEPING Invoicing Invoicing follow up Track accounts receivable Track accounts payable Placing orders. Expense tracking Revenue tracking Cost savings budget reviews Other financial analysis and budget tracking Review and make suggestions for contracts and agreements |
MARKETING and OUTREACH Event planning Program design and overseeing Tracking website metrics Creating content: Website Blogs PowerPoint presentations Customer service Calling ‘warm leads’ Maintain and make suggestions for your website (Weebly and other similar platforms) |
SERVICES NOT AVAILABLE
Create a website from scratch - but, I can maintain your existing site and make suggestions for improvements. Legal services - but, I can suggest policies and procedures. Accounting/payroll/etc that requires knowledge of labor and finance laws - but, I can work with your bookkeeping system. Social media settings and SEO - but, I can create content. IT - but, I can use email, Word, Excel, PowerPoint, calendars, Zoom, GoogleDocs, and so on. Cold sales calls - but, I’m happy to talk with existing customers/clients, or those who make inquiries. |
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HOURS
Between 9am and 6pm, Monday - Friday. Evening and weekend hours by arrangement. 5 hour/week minimum. 25 hour/week maximum. Short-term or long-term contracts available. Hours depend on your needs! |
RATES
HIRING A CONTRACTOR TO DO THE SAME TASKS AS AN EMPLOYEE CAN SAVE YOU TIME AND MONEY! When you pay an employee $20 an hour, it actually costs you around $28 an hour, and possibly more, depending on the benefits you have to provide and your local government regulations. My standard rates are $27/hr You are only billed for the hours you need. |
TRAVEL AREA
By special arrangement 
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KUDOS
Thank you for your Detail Package. The information was excellently communicated and a pleasure to review.
I would like to extend our compliments on a well-prepared package.
A new, much needed business! Trust me - we were floundering with our new Performing Arts Center until Beth came along.
You have made our school theatre into a classy well-oiled machine. Thank you times a billion!
Thank you for your Detail Package. The information was excellently communicated and a pleasure to review.
I would like to extend our compliments on a well-prepared package.
A new, much needed business! Trust me - we were floundering with our new Performing Arts Center until Beth came along.
You have made our school theatre into a classy well-oiled machine. Thank you times a billion!