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HIGH SCHOOL THEATRE OPERATIONS SERVICES

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HIGH SCHOOL THEATRE OPERATIONS SERVICES

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SAFETY

  • Recommend changes or improvements to enhance safety. 
  • Create policies and procedures to control security and access of the theatre. 
  • Develop customized operational policies and procedures that improve personal safety, protect property, and mitigate liability.
  • Create customized signs, warnings, notices and handouts. 
  • Compile a safety manual. 
  • Generate a safety inspection roster and timeline. 
  • Engage professional independent theatre technicians, inspectors, suppliers and/or subcontractors as applicable. 


ADMINISTRATIVE SYSTEMS

  • Create user application forms covering areas such as technical equipment requirements, production schedules, crewing.
  • Create forms for users to fill out for the theatre management, and for the theatre management to impart essential information to the user. 
  • Create systems for correspondence and collaboration with employees, theatre users, and administration. 


SCHEDULING

  • Optimize the use schedule in order to best provide for the needs of the variety of groups that use the theatre. 
  • Improve the theatre scheduling system, by instigating mandatory Production Meetings in order to ascertain prospective users’ specific time needs and space requirements. 
  • Develop a system to track prospective users, the year’s users, the current month’s users, upcoming month’s users, past month’s users; noting the production schedule, running order of each day, the technical needs and tracking production meetings and their outcomes. 


TECHNICAL IMPROVEMENTS

  • Organize technical equipment, recommend specific and secure functional equipment storage locations. 
  • Recommend a list of consumable equipment stock in anticipation of the needs of the users of the space. 
  • Design, hang and focus a functional “Rep Plot” (a standardized lighting system which is versatile for performances from plays and musicals, to concerts, to speakers, which allows for show-specific flexibility within a reasonable time frame). 
  • Provide documents that give event users an at-a-glance overview of your theatre’s systems for quick reference and easy use. 


FINANCIALS

  • Review existing budgets and suggest areas for cost savings. 
  • Make suggestions for essential expenses. 
  • Research and recommend a competitive fee schedule for renters. 
  • Other financial analysis based on production needs and requirements. 


OUTREACH and BRANDING

  • Theatres (even school theatres) need to develop an image (brand) in the community. Familiarity breeds ownership, pride and a sense of belonging within the community. 
  • Develop a website which will provide information such as: technical specifications and inventory, rental rates, availability at-a-glance, application information, policies and procedures, and other information that is often requested by users and/or often needs to be conveyed to users. 
  • Increase branding that will stand for professional, state-of-the-art facilities, which will be an integral part of the community. 
  • Marketing to community groups. 


EMPLOYEE MANAGEMENT

  • Provide technical support to increase the efficacy and safe operations of the theatres. 
  • Create a crew schedule to satisfy appropriate technical needs for events. 
  • Organize training and certifications for theatre technicians, students, staff and other users of the space. 
  • Assess the pros and cons of a professional staff versus a teacher/student run theatre.


EDUCATION

  • Train school staff on the function of the space. 
  • Train student stage crew on the proper procedures and protocol of running a show and working together as an efficient technical team. 
  • Develop a Tech Theatre Club or class. 
  • Hold technical workshops for students and/or school staff. 
  • Provide information on educational standards, learning goals and career development. 


SUCCESSION

  • After working with you and your staff to optimized the operations of your theatre, we can help you with the interview process to find a Theatre Manager/Technical Director and technicians for your facility.
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