HIGH SCHOOL THEATRE OPERATIONS SERVICES
OUTREACH and BRANDING
- Recommend changes or improvements to enhance safety.
- Create policies and procedures to control security and access of the theatre.
- Develop customized operational policies and procedures that improve personal safety, protect property, and mitigate liability.
- Create customized signs, warnings, notices and handouts.
- Compile a safety manual.
- Generate a safety inspection roster and timeline.
- Engage professional independent theatre technicians, inspectors, suppliers and/or subcontractors as applicable.
- Create user application forms covering areas such as technical equipment requirements, production schedules, crewing.
- Create forms for users to fill out for the theatre management, and for the theatre management to impart essential information to the user.
- Create systems for correspondence and collaboration with employees, theatre users, and administration.
- Optimize the use schedule in order to best provide for the needs of the variety of groups that use the theatre.
- Improve the theatre scheduling system, by instigating mandatory Production Meetings in order to ascertain prospective users’ specific time needs and space requirements.
- Develop a system to track prospective users, the year’s users, the current month’s users, upcoming month’s users, past month’s users; noting the production schedule, running order of each day, the technical needs and tracking production meetings and their outcomes.
- Organize technical equipment, recommend specific and secure functional equipment storage locations.
- Recommend a list of consumable equipment stock in anticipation of the needs of the users of the space.
- Design, hang and focus a functional “Rep Plot” (a standardized lighting system which is versatile for performances from plays and musicals, to concerts, to speakers, which allows for show-specific flexibility within a reasonable time frame).
- Provide documents that give event users an at-a-glance overview of your theatre’s systems for quick reference and easy use.
- Review existing budgets and suggest areas for cost savings.
- Make suggestions for essential expenses.
- Research and recommend a competitive fee schedule for renters.
- Other financial analysis based on production needs and requirements.
OUTREACH and BRANDING
- Theatres (even school theatres) need to develop an image (brand) in the community. Familiarity breeds ownership, pride and a sense of belonging within the community.
- Develop a website which will provide information such as: technical specifications and inventory, rental rates, availability at-a-glance, application information, policies and procedures, and other information that is often requested by users and/or often needs to be conveyed to users.
- Increase branding that will stand for professional, state-of-the-art facilities, which will be an integral part of the community.
- Marketing to community groups.
- Provide technical support to increase the efficacy and safe operations of the theatres.
- Create a crew schedule to satisfy appropriate technical needs for events.
- Organize training and certifications for theatre technicians, students, staff and other users of the space.
- Assess the pros and cons of a professional staff versus a teacher/student run theatre.
- Train school staff on the function of the space.
- Train student stage crew on the proper procedures and protocol of running a show and working together as an efficient technical team.
- Develop a Tech Theatre Club or class.
- Hold technical workshops for students and/or school staff.
- Provide information on educational standards, learning goals and career development.
- After working with you and your staff to optimized the operations of your theatre, we can help you with the interview process to find a Theatre Manager/Technical Director and technicians for your facility.